LDMS Training – A Groundwork for its Full Implementation

    The Legislative Document Management System (LDMS), a database developed by the Provincial Information and Communications Technology Office (PICTO) headed by Ms. Camille Lauren V. del Rosario, aims to provide faster tracking and retrieval of SP’s pertinent records and documents such as ordinances, resolutions, and communications being submitted by various stakeholders and Local Government Units and the like, hence, increasing the work efficiency and timeliness. It also intends to generate reports and accurate monitoring of the status of these documents. Moreover, the Documents Receiving and Registration, Order of Business (Agenda), Journal of Proceedings, Minutes of the Session, Excerpts, and Review Letters will be reviewed and accomplished using this system.

    To fully understand the system’s flow/process,a 3-day trainingwas conducted by PICTO on the 31st day of August 2016 and on the 1st and 5th day of September 2016 at the SangguniangPanlalawigan (SP) in order to suffice the knowledge and capability of the users in operating the said system prior to its full implementation.

    On the first day of training, selected staff from the Office of the Secretariat attended. Before the training commenced, Ms. Michelle F. Alcid, Provincial Board Secretary, and Mr.Arnulfo P. Caraig, Head-Information System and Database Administration Division of the PICTO, gave some introductory remarks. During the training, Mr. Christian Recto, PICTO Staff, discussed an introduction about the LDMS and provided a thorough hands-on training to all the staff involved in the Documents Receiving and Registration, Order of Business (Agenda), Journal of Proceedings, Minutes of the Session, Excerpts (Resolutions and Ordinances), Review Letters and the Uploading and Transmittal of such documents as well as the review of the aforesaid documents by the Board Secretary III, Board Secretary IV, Board Secretary V, and the Provincial Board Secretary.

    On the second day of training, the Legislative Staff Assistants (LSA) of the Provincial Board Members and two (2) staff from the Office of the Provincial Vice Governor (OPVG) attended. Ms.Alcid also gave introductory remarks before the training proper began followed by a brief discussion about the entirety of the LDMS flow/process by Mr.Recto and Ms. Amy Buenaventura, PICTO Staff. The LSAs and the OPVG staff were provided a hands-on training by Mr. Recto on the Minutes of Session Viewer, Session Document Viewer, Document List and Referred Documents to Various Committee.

    On the third day of training, Ms.del Rosario concisely discussed apposite information about the LDMS, mainly its advantages, to all the Provincial Board Members and to Vice Governor Ramon Jolo B. Revilla III.

    Therefore, this system reinforces the SP’s vision of being the country’s model for effective local legislation, hence, gaining public trust for its commitment on incessant good governance. Meanwhile, it is indeed another breakthrough in the province’s provision of efficient public service, therefore, reflecting its vision of being a “First Class, World Class” province.

Patrick Wilson B. Nuestro
Legal Aide

First Class, World Class

    The First ISO 9001:2008 Certified Provincial Government in the Philippines. ISO 9001:2008 is a set of standards and requirements for the development of a quality management system commonly applied by private corporations and organizations to help ensure that the needs and expectations of customers are adequately and consistently met. These standards also enable organizations to develop mechanisms for continual improvement of products and services.
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    The good housekeeping seal is given to LGUs that excelled in the areas of planning, budgeting, revenue, mobilization, financial management, budget execution, procurement and resource mobilization. It also recognizes local governments that accord primacy to the principles of transparency and accountability. Recipients of the award also received one million pesos each from the DILG’s Performance Challenge Fund (PCF).
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    Cavite was also hailed as one of the Regional Gawad Pamana ng Lahi 2011 Awardee – Provincial Category.  Exemplary performance information is drawn from the database of the on-line LGPMS, Seal of Good Housekeeping, International Organization or National Government Agency-bestowed awards and acknowledged innovations.

Contact Us

   Address:         Provincial Capitol Building 
                        Trece Martires City, Cavite
                        4109 Cavite Philippines 

  Telephone:     +63 46 419-2311
  Email:            ask@cavite.gov.ph

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   Telephone :    + 63 46 419-0157
   Email:            picto@cavite.gov.ph

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